As we bid goodbye to winter, it’s time to welcome spring and summer… and get excited about warm weather outings. This means company picnics are right around the corner!

To ensure the most enjoyable event, preparation is always key. To help you plan ahead for your company outings, we present a few timely tips:

#1: Book Your Venue Ahead Of Time

Chances are good you’re not the only company looking to lock down a lawn for a company picnic. Getting a head start on booking a venue for your corporate picnic will ensure you have first dibs on a space that suits your company’s needs.

If possible, try and plan at least 5-6 months before your planned picnic date to give you enough time to secure the venue of your choice, hire a rock star caterer, and give employees enough notice to clear their schedules to enjoy the outing.

#2: Hire A Caterer For Your Picnic

Unless you’ve all agreed to a potluck-style event, when people attend a company picnic, they are expecting the food to already be prepared. The trick to pulling off a killer company picnic is finding a caterer who has the experience needed to properly cater this type event with high-quality offerings.

If possible, it is a real bonus to have a caterer who already has a partnership with the picnic venue. By working with a venue/caterer team, you’ll be able to tick off two important to-dos on your list, right off the bat.

#3: Planning The Perfect Menu

Prior to picking out a menu, it’s a good idea to check in with your employees (and their families) regarding any allergies, food preferences, and dietary restrictions. Having a menu that accommodates everyone is important. Once you have surveyed the office, work with your caterer to prepare a personalized menu that fits your company’s needs.

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Summer is the perfect time for a picnic! Picnics are a great way for corporate businesses to give back to their employees and show their gratitude for all their steadfast hard work. If you’ve been chosen to plan your company’s annual picnic, then you’ve come to the right place. We’ve put together the below tips to help you save time, money, and unnecessary headaches.

Here’s how to plan a company picnic with as little stress as possible.

Plan ahead as much as possible.

Easier said than done, right? We understand that it’s not always realistic to carve out extra time to plan a company-wide event when you still have your regular job duties to attend to. That’s why we strongly recommend putting together a schedule that realistically addresses the complexity of putting together such a large-scale event. This will ideally go back 5-6 months before your planned picnic date to give you enough time to secure a venue, hire a rock star caterer, and give employees enough notice to clear their schedules.

The trick here is to find a caterer who has the experience needed to take this off your plate. And it’s a bonus if they have partnerships with picnic venues — that way you can scratch two important to-dos off your list right away, and then breathe a sigh of relief!

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